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You can set up the auto invoice numbering feature, service charge amounts, short and long dunning messages, payment terms, and customer status classification messages.

 

Under the General Options tab, select Generate Accounting Transactions if you would like the Receivables transactions to automatically post to the transactions journal and the Chart of Accounts when you click Post. Once Generate Accounting Transactions has been selected, you have the option to select GJ – General Journal or CR – Cash Receipts.

You have the option to allow the software to auto-increment the invoice number within the Receivables module when a new invoice is entered. Select Auto Invoice Numbering. Enter a Starting Invoice Number, Ending Invoice Number, and an Invoice Reset Number.

If you want to create a Service Charge, select a code and enter an amount.

Dunning Messages will appear on the statement based on the number of days an invoice is past due. You can enter standard dunning messages, or if you want to add more text to the dunning message select Extended Dunning Messages.

On the Dunning Messages tab you can enter the extended dunning messages here. It allows for up to 375 characters in length per period.

On the Payment Terms tab, you have five different term codes that can be created which includes a discount percent, discount days, and due days.

You can create up to eight different status types for the customer on the Customer Status tab. If the customer is given a status of anything other than none, the status type will show for the client along with the status type and the message. Click Suppress Display of Inactive Customers if you do not want to see inactive customers.

Click Save once you are finished.


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