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This article is for Drake Accounting 2019. To view this article for Drake Accounting, click here

Add and remove service charges and penalties to individual customer invoices. Service charge and penalty transactions write automatically to the journal when using Drake Accounting bookkeeping, which is set up under Receivables > GL Account Setup. You will need to set up any service charges or penalties in the General Ledger before visiting the Receivables > Payments screen. See "How to Customize General Ledger Account Setup" for more information.

Service charges and penalties are set up under Receivables > Options > Charges Setup tab.


Entering Service Charges and Penalties

  1. Go to Receivables > Payments.
  2. Select the customer from the Customer list.
  3. Select the invoice with the service charge or penalty.
  4. Click the  in the Transactions section.
  5. Enter the date of the service charge or penalty using the Transaction Date field.
  6. Use the Service Charge drop down (on the left) to select the service charge that was created in the Charges Setup tab, or manually enter the amount of the service charge in the Service Charge field.
  7. Select the transaction code from the Service Charge drop list (on the right) that appears under GL Account Setup.                                                                                  
  8. Use the Penalty drop down (on the left) to select the penalty charge that was created in the Charges Setup tab, or manually enter the amount of the penalty in the Penalty field.
  9. Select the transaction code from the Penalty drop list (on the right) that generates under GL Account Setup.                                                                                         
     
  10. Enter a note for informational purposes (optional).
  11. Click Save.

Reversing Service Charges and Penalties Line Items From Individual Customer Invoices

  1. Go to Receivables > Payments.
  2. Select the customer from the Customer list.
  3. Select the invoice with the service charge or penalty to be reversed.
  4. Click the  in the Transactions section.
  5. Enter the date of the reversal using the Transaction Date field.
  6. Enter the amount of the service charge to reverse in the Service Charge field (on the left), and select the reversing transaction code from the Service Charge drop list (on the right). 
  7. Enter the amount of the penalty to reverse in the Penalty field (on the left), and select the reversing transaction code from the Penalty drop list (on the right).
  8. Select the appropriate transaction type from the Credit drop list.                                                                                                                                                                   
     
  9. Click Save.

 


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